The Promotions & Communication Ministries can help support your ministry's church-wide events and programs in many ways, including

• Bulletin Announcements
• Weekly eNEWS Update
• Church Web site
• Announcement Slides
• Supplementary Promotions (bulletin inserts, flyers, brochures, etc.) as appropriate

In order to request promotions for an event, activity, etc., you must first complete a Promotions Request Form. By submitting this form, your event will be considered for advertising in the church bulletin, weekly eNEWS update (email), and other venues as deemed appropriate (announcement slides, church web site, etc.)

The promotions & communications team reserve editorial rights on any and all promotions.

..........................................................................................................................................

Requirements Before Submission

Date & Facilities Approval

Before submitting a Promotions Request Form, you must secure approval for your date(s) and your event location (rooms) to Mike Occhipinti, Facility Director. No promotion request requiring Hope rooms/resources can be accepted without prior approval from Mike O. You may submit an online Facilities Request Form here. Questions should be directed to Mike O. at mikeo@gethope.net or 532.0620 x111.

No Date Conflicts

You will be asked to check Hope's events Calendar to be sure your event date, location and/or type of event does not conflict with already scheduled events.

Approval from Sponsoring Ministry
You must also secure the approval of the sponsoring ministry/staff before submitting your request for promotions. Announcements without specific ministry/staff approval will not be published.

> back to top

..........................................................................................................................................

Deadlines

Mondays @ 5:00 p.m.

For events/activities that should begin in the bulletin or eNEWS during the current week, the request must be received no later than Monday by 5:00 p.m.  All requests submitted after this day/time will begin with the following week's promotions.

Events with RSVP dates

For events/activities requiring RSVP's, those activities will begin and end promotions based on the RSVP date (not the actual event date).

Holidays

Occasionally, the deadlines for some or all of the above will change due to holidays or unforeseen circumstances.

> back to top

............................................................................................................................................................................

Supplementary Promotional Materials

All promotional materials not created by the graphic arts and promotions team of Hope require prior approval if they will be distributed church-wide and/or within the community. Please allow two weeks for this process. The exception is media created for inner-ministry distribution which can be created by the ministry without approval of Hope's promotions/communications staff (e.g. women's ministry newsletter, children's info to parents, etc.). Only materials created for church-wide and/or community distribution require pre-approval. This includes but is not limited to:

• Flyers
• Brochures
• Bulletin Inserts
• Community mailings

Should you wish to receive the assistance of the promotions team in creating and producing your promotional materials, please be aware of the following guidelines.

Costs
All cost-incurring promotional requests must be approved by the ministry head over the particular event and paid for from that ministry budget.

Bulletin Inserts
Inserts are allocated only to promotion requests with the widest church or community appeal. You will be informed whether or not your event or request receives insert approval. If your event does qualify for a bulletin insert, contact Hope's graphic artist, Elyse Darling, to discuss specific needs and dates.

Posters for Ministry Counters
To use a poster in a poster display stand, the poster must first be approved, or designed, by Hope's graphic artist, Elyse Darling. No hand-made signs may be posted anywhere in the building or at the ministry counters.

All Printed Promotional Needs

To strategize about any printed promotional materials you may need, contact Elyse directly to discuss.

> back to top

..........................................................................................................................................

Guest Services

All print materials prepared for distribution through the Guest Services kiosk must have the approval of Mary Ann Sibley, First Impressions Director, prior to distribution. Contact Mary Ann at maryanns@gethope.net or 532.0620 to discuss possible placement of your ministry/event brochures.

Ministry Counters

Similar to bulletin inserts, ministry counters are allocated to those promotions requests with the widest church and/or community appeal. If your event qualifies for a ministry counter allotment, you will be informed of this within your promotions request confirmation. Should you then wish to utilize the option of a ministry counter, you must contact Tina Vance directly to reserve one. Based on availability, one may be scheduled for you.

Any questions regarding the approval of ministry counter use should be directed to Tina Vance ; questions concerning resource needs while using ministry counters, should be directed to Mike Occhipinti.

Note: There are four different counters available including two underneath the atrium staircase and two floating carts. The two permanent counters will be assigned first, with the two floating counters given out next, based on reservations of the counters.

..........................................................................................................................................

Questions?

La Nica Allison

Other

• Facilities Reservations -Mike Occhipinti
• Guest Services Desk - Mary Ann Sibley

> back to top